Administrative Coordinator

  • Full Time
  • Kingston
  • Applications have closed

Nonprofit Organisation in Kingston 5 area equipped with state of the art organisational management systems tools and procedures seeking full-time Administrative Officer to support ISO standard office operations, Executive Board and member/visitor son/ices

 

DUTIES

  • Monitor payables and receivables, post invoices and receipts
  • Set up and maintain paper and electronic record management systems
  • Monitor compliance with IT/data policies and standard operating   procedures
  • Receive/dispatch mail and packages, maintain inventory/logs
  • Manage Board/Organisation calendar/appointments
  • Prepare documents for Board Meetings, record Minutes
  • Support Board Members and volunteers requiring documents or using  equipment
  • Monitor email and administrative communications, action as directed
  • Update office website and social media platforms, send notices
  • Customer Service/Reception – assist members and visitors accessing  services

TECHNICAL/FUNCTIONAL COMPETENCIES REQUIRED

  • Diploma/degree in Office or Business Administration OR CPS/CAP  Certification
  • Thorough knowledge of QuickBooks or other accounting software
  • Expert proficiency in use of Microsoft Office suite
  • Strong computing skills
  • Excellent oral and written communication skills

 

Must display strong work ethic, accuracy and attention to detail, analytical and problem-solving skills, organization and time management skills, confidentiality, ability to work on own initiative, excellent interpersonal and listening skills, ability to work in a team setting and to adhere to Organisation policies & procedures.

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